Replace the manual tracker and the ad hoc check-in calls with one system built around how you actually advise: parent consent handled up front, every student's progress in one view, and notes that stay yours.
Built by the same team already running weekly plans, test prep and essay guidance for enrolled families.
We're not asking you to trust a pitch deck. Catalystier already scores every task the moment a student finishes it: weekly plans, SAT/ACT practice, essay milestones, all timestamped automatically for every enrolled family. The counselor dashboard is the same data, rolled up across everyone you advise instead of one student at a time.
National student-to-school-counselor ratio, often far higher in underfunded districts. Spreadsheets don't scale to a caseload that size. A shared dashboard has to.
ReferenceOf dedicated college-prep advice the average student gets per year. That is not enough! Independent counselors and firms exist to close that gap. The tooling should make more of your time count, not less.
ReferenceWhat's real: the tracking engine, the weekly plan structure, and the practice/test-prep content already running for families today. A demo shows you that engine, not a mockup.
Enroll with parent consent built into the same flow, then track every student's week and test-prep progress in one place, with private notes that never surface to families. Once they approve sharing progress, choose how involved to be: View, Advise with suggestions they can accept or decline, or Manage it directly with the same AI toolkit they already have.
Invite counselors as admins or team members, and each person's caseload, notes, and access settings stay their own. When someone's out for coverage or leaving, reassign one student or an entire caseload in a couple of clicks. The family gets a plain notice naming their new point of contact.
Add every school under one district account, and each counselor's view stays scoped to their own building automatically. An admin sees the district-wide rollup, drills into any school, then any counselor's caseload. The same team handoffs firms get, extended across every school you have. Billed annually and invoiced, built around a pilot.
Independent counselors get transparent, self-serve pricing that gets cheaper as your caseload grows. Private & Public Schools get an annual, invoiced rate built around a pilot, not a credit card.
Per active student, per month. Billed monthly, no contract.
| Caseload size | Per student / month |
|---|---|
| 1–10 students | Contact us |
| 11–30 students | Contact us |
| 31+ students | Contact us |
Per student, per year. Invoiced annually, matched to your budget cycle.
| Volume | Per student / year |
|---|---|
| Up to 200 students | Contact us |
| 201–1,000 students | Contact us |
| 1,000+ students | Contact us |
Tell us about your caseload or district. We review every request individually and follow up to schedule a walkthrough. This doesn't create a live account or start billing.
A 20-minute walkthrough, not a sales pitch. Bring your current tracker and we'll show you what moves into Catalystier.